$0
Starting price
Free plan; paid Pro tier
Report
Should I Use Capacities?
Capacities is a note-taking and knowledge management app that organizes your ideas as connected objects instead of files and folders. Available free on Mac, Windows, Linux, iOS, and Android.
Worth it
Worth itIndividuals who want object-based, connected notes should start with the free plan — it is low-risk and well reviewed.
Great free personal note app for object-thinkers; wrong for teams, enterprises, or end-to-end-encryption needs.
Confidence: Medium
Yes
Free tier
Free plan across all platforms
$573K
Projected revenue
Crunchbase, this year
5
Platforms
Mac, Windows, Linux, iOS, Android
Value for money
4
Generous free tier; Pro adds AI extras
Ease of use
3
Object model needs onboarding; some users churned
Feature depth
4
Objects, AI, smart queries, calendar, offline
Security posture
3
Encrypted in transit; lacks end-to-end encryption
Pros
Cons
Gotchas
- highNo end-to-end encryption: notes readable server-side; avoid sensitive data10
- mediumManual backups mean recent work is lost if you forget to export³
- mediumAI, smart queries, and calendar sit behind Pro; free-tier caps frustrate some users⁶
- mediumTiny bootstrapped team (~$573K projected revenue); verify export options before committing12
Best for
- Individual researchers and writers
- Object-based thinkers tired of folders
- Students building connected notes
- Single-user personal knowledge management
Not for
- Teams needing shared workspaces and permissions
- Enterprises wanting SSO and admin controls
- Anyone storing sensitive notes needing end-to-end encryption
- People who just want a simple, zero-setup notes list
Pricing
Free
$0
- Object-based notes and spaces
- All five platforms
Pro
Not stated in reviewed sources
- AI-powered notes
- Smart queries
- Calendar
Security
No known vulnerabilities found in the sources reviewed; data is encrypted in transit and at rest but not end-to-end encrypted, per official docs.
- No end-to-end encryptionVendor explicitly documents that notes are not end-to-end encrypted; data is readable server-side by design.10
What users say
Reviews are largely enthusiastic — many call it their favorite note app — though a vocal minority quit over workflow fit, limits, and manual backup.
“my new favorite note-taking app”
“Capacities has manual backup!”
“This has been the best for my needs”
Alternatives
Compare Capacities with each alternative.
Notion
All-in-one workspace; better for teams and shared databases
Capacities vs NotionAnytype
Local-first with end-to-end encryption; stricter privacy
Capacities vs AnytypeRoutine
Calendar-plus-notes alternative marketed directly against Capacities
Capacities vs RoutineFull analysis
Based on 14 public sources: reviews, Reddit threads, official docs, and pricing pages.
Sources
review
review
- I tried Capacities for Mac: My Thought Process — BeingPaperlessbeingpaperless.comreview
review
news
- Capacities Pricingcapacities.ioofficial
- Capacities Procapacities.ioofficial
- Why Capacities is not end-to-end encrypted — Docsdocs.capacities.iosecurity
- Data Protection at Capacities — Docsdocs.capacities.iosecurity
- Capacities — Crunchbase profilecrunchbase.comnews
- Capacities — European Alternativeseuropean-alternatives.eunews
- Top Capacities Alternatives — memex.gardenmemex.gardenreview
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