shouldiuse.io

VERDICT

Should I use Reftab?

Asset management and asset tracking software with check in check out. Track assets with custom asset tags and mobile apps. - reftab.com

Worth it. Buy if you're a small-to-mid IT team, school, or university needing affordable asset tracking with check-in/check-out. Skip it if you want a bundled help desk or enterprise-grade ITAM.

Confidence

Medium. Based on 14 public sources: Reddit threads, Capterra, G2, vendor docs, and case studies. Some source snippets were truncated.

Ratings

  • Value for money
  • Ease of use
  • Feature depth
  • Support qualityNo direct support evidence found
  • Security posture

Pricing

$0

Free

ModelNot disclosed
Monthly feesNot disclosed
HardwareNot disclosed
Free tierYes
Starter$37.50/mo (~$31 annual)

Best for

  • Small-to-mid IT departments
  • Schools and universities
  • Equipment check-in/check-out fleets
  • SOC 2 / ISO 27001 access reviews

Not for

  • Teams wanting a bundled help desk
  • Enterprises needing ServiceNow-class ITAM
  • Maintenance-heavy ops needing CMMS work orders
  • Teams under 50 assets — free tier or spreadsheet suffices

Gotchas - check before you buy

medium

Starter runs $37.50/mo (~$31 annual); verify asset and seat limits before committing

medium

One Reddit org reports internal unhappiness — pilot with your real inventory first

low

Free tier caps around 50 assets per vendor blog; growth forces a paid plan

low

Bootstrapped since 2013 — small team; confirm support expectations on a trial

Pros and cons

Pros

  • 4.7/5 across 139 Capterra reviews
  • Reddit sysadmins praise configurability and reliability
  • Integrates Jamf, Azure AD, Okta, Lansweeper, Zendesk
  • Flags vulnerable software using the CVE database
  • Vendor cites free tracking for 50 or fewer assets

Cons

  • No built-in help desk; rival AssetRemix highlights that gap
  • Isolated Reddit complaint: 'boss is not happy' with Reftab
  • Five pricing plans make comparison shopping tedious

Sources & method

Analyzed 9/21/2026 - 14 sources - No known vulnerabilities found in the sources reviewed.

official x5review x7security x2

Key stats

  • Value for money: 4/5

    Rating

  • $0

    Starting price

  • 14

    Sources

  • Analyzed

  • Value for money: 4/5. Free tier, low entry price vs Asset Panda
  • Ease of use: 4/5. Users say it works well; case studies replaced spreadsheets
  • Feature depth: 4/5. Custom fields, integrations, CVE tracking, mobile apps
  • Support quality. No direct support evidence found
  • Security posture: 4/5. SSO, SCIM, GDPR docs, published security page
  • 4.7/5 Capterra rating 139 reviews
  • $37.50/mo Starting price Starter plan; ~$31/mo billed annually
  • Yes Free tier Vendor cites free tracking for 50 or fewer assets
  • 2013 Founded Bootstrapped company

Pricing

Free

$0

  • Guess: up to 50 assets
  • Core tracking and check-out

Starter

$37.50/mo (~$31 annual)

  • Entry paid plan
  • 5 plans exist above it — limits unclear in sources

Security

No known vulnerabilities found in the sources reviewed.

What users say

IT admins on Reddit largely praise Reftab's configurability and reliability, Capterra rates it 4.7/5, with rare complaints like a boss unhappy with the tool.

“I really like Reftab. Has all the configuratio…”
Reddit, r/sysadmin
“We use Reftab, and it works really well.”
Reddit, r/sysadmin
“We're currently using Reftab, boss is not happy”
Reddit, r/sysadmin

Alternatives

Compare Reftab with each alternative.

  • Limble

    CMMS pick if maintenance matters more than IT assets

Companies that use it

  • Grand Canyon University
  • National Space Centre
  • Braintree Public Schools
  • Keywords Studios
  • Still Moving Media
Full analysis

Based on 14 public sources: Reddit threads, Capterra, G2, vendor docs, and case studies. Some source snippets were truncated.

Solid, affordable IT asset tracking for small/mid IT teams and schools. Wrong pick if you need a help desk or enterprise ITAM.

Methodology

Based on 14 public sources: Reddit threads, Capterra, G2, vendor docs, and case studies. Some source snippets were truncated.

Sources

  1. Reftab Reviews 2026 — Capterracapterra.com
    review
  2. Reftab Pricing — Capterracapterra.com
    review
  3. Tasked with bringing on new Asset Management Tool — Reddit r/sysadminreddit.com
    review
  4. Asset inventory platform — Reddit r/sysadminreddit.com
    review
  5. Inventory Management System — Reddit r/sysadminreddit.com
    review
  6. Reftab Details, Reviews, Pricing — CheckThat.aicheckthat.ai
    review
  7. Reftab Pricing Pagereftab.com
    official
  8. Reftab Security Pagereftab.com
    security
  9. Reftab & GDPRreftab.com
    security
  10. Building IT Asset Management Software Since 2013 — About Usreftab.com
    official
  11. How To Integrate JAMF With Reftabreftab.com
    official
  12. Why Choose AssetRemix over Reftabadminremix.com
    review
  13. Reftab Success Storiesreftab.com
    official
  14. Best Asset Management Software In 2021 — Reftab Blogreftab.com
    official

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