When I Work
Worth it
Confidence: Medium
Buy if you run hourly, shift-based teams and want scheduling, time clock, and messaging bundled at $2.50/user/month.
New check
Comparison
When I Work vs Deputy
When I Work lands on Worth it, and Deputy lands on Depends.
Deputy
Depends
Confidence: Medium
Buy if you run shift-heavy hourly teams across multiple sites and want scheduling, time clock, and payroll in one tool.
| Compare | When I Work | Deputy |
|---|---|---|
| Verdict | Worth it | Depends |
| Best for | Hourly, shift-based teams | Shift-based retail and hospitality |
| Who it's not for | Salaried office teams with no shifts to manage | Teams under ~10 staff . a spreadsheet does this free |
| Privacy | No known public vulnerabilities found in the sources reviewed.² | No known public vulnerabilities found in the sources reviewed. |
| Support quality | No support evidence in sources | No evidence in sources |
| Public sentiment | Direct user feedback is thin in the sources reviewed; a reviewer calls the $2.50 entry price fair and one small retailer describes pre-software scheduling chaos.⁵ | Users rate Deputy 4.6/5 across 666 G2 reviews, though expert reviewers land mid-pack at 7.3/10.15 |
| Biggest gotcha | $2.50/user is the entry floor; confirm which features sit in higher tiers before checkout¹ | Per-user pricing scales with headcount; costs balloon as you hire |
Pick When I Work when
- Hourly, shift-based teams
- Restaurants, retail, hospitality
- Multi-site franchises
- Teams bundling scheduling with time clock
When When I Work is not a fit
- Salaried office teams with no shifts to manage
- Enterprises needing UKG- or Workday-class workforce management
- Tiny crews happy with a group chat or spreadsheet
- Teams needing a permanent free plan, not a trial
Pick Deputy when
- Shift-based retail and hospitality
- Multi-location hourly workforces
- Security staffing firms
- Teams bundling scheduling with payroll
When Deputy is not a fit
- Teams under ~10 staff . a spreadsheet does this free
- Salaried office teams with no shift scheduling
- Anyone needing a truly free tool
- Cost-sensitive buyers wanting flat-rate pricing
Sources
- Smarter Employee Scheduling Software | When I Workwheniwork.comofficial
- Product security pagewheniwork.comofficial
- When I Work Staff Scheduling - App Storeapps.apple.comofficial
- When I Work Review and Pricing in 2026business.comreview
- When I Work Pricing - Is It Worth Your Money?unrubble.comreview
review
- 10 Best Employee Scheduling Softwareforbes.comreview
review
- Free Employee & Staff Scheduling Softwarejoinhomebase.comofficial
- 5 Best Security Guard Scheduling Software Solutionsconnecteam.comreview
review
- When I Work Team Scheduling - Google Playplay.google.comreview
- Deputy homepagedeputy.comofficial
- Deputy Pricingdeputy.comofficial
review
- Deputy Review . Connecteam (7.3/10)connecteam.comreview